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Using a Board Meeting Schedule to Maximize Your Time Together

A board meeting schedule is a plan to keep your meetings on the right track and productive. Style over substance is crucial in order to maximize the time your board members have to collaborate.

Start your meeting with an official call to order followed by an introduction by the facilitator or board you could look here chair. Then, you can decide to approve the minutes of the previous meeting or the financial report. You may also discuss committee updates or other administrative tasks. Next, it’s often best to set aside a section for strategic planning discussions or other governance concerns. It is also possible to include a confidential or sensitive issue in an executive session, if your organization’s bylaws allow it.

Throughout the meeting, make certain to listen attentively and attentively to each presentation. You should raise any concerns or questions you may have about the presentation and allow your fellow board members to respond. But be cautious not to wander off and start discussing new topics that aren’t appropriate for the agenda. This could eat up valuable time during meetings and distract from the most important items on your board’s agenda. You can prevent this from happening by adding the “parking area” item at the bottom of your agenda. This will allow you to push random topics to the future.

Last but not least, ensure that you send your board with the agenda minimum a week before the meeting. This gives everyone ample time to review the items and organize their thoughts prior to the meeting. It is a good idea to include any supporting documents needed by board members to fully know the subject.

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