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How to Keep Online Board Meetings Running Smoothly

Online board meetings offer greater flexibility and convenience than in-person meetings. By reducing travel costs and scheduling conflicts, they can reduce time and money. They allow a greater number of board members to be involved to avoid blind spots and groupthink when making decisions. Virtual meetings can be a challenge to run efficiently. Board members could lose interest or be able to access the tools they require to be able to participate effectively. The most frequent issues that could affect the effectiveness of a meeting are bad audio and video, insecure Internet connections, and distracting noises.

Discussions must be kept moving

People tend to be more inclined to stay away in a remote meeting as opposed to a face-toface setting. They could be enticed by their email or a phone call from their child. The meeting might also get involved in a debate or someone might not raise their hand to ask a question.

A clear set of guidelines for participation is vital in preventing these issues. Board members can support one another by encouraging collaboration throughout the discussion and by asking for feedback regularly and establishing opportunities for members to interject. Make a clear agenda prior to the meeting and ensure that the appropriate technology is in place.

In the course of preparing for your meeting, it’s helpful to test your video connection and other equipment, and encourage your board members to do the same. This is especially crucial if you have participants from different states or regions who could be attending the meeting remotely.

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