How to Get the Most Out of Your Board Meeting Process

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Board meetings can take a long time, and require that you spend most of your time watching reports or discussing them. Based on how you conduct your board meetings, there is often little time to make decisions.

To get the most value from your board meetings requires organization and discipline. This means preparing an agenda, setting a meeting area and distributing relevant materials before the meeting. This will allow your board members to look up opinions, prepare for the meeting and ask questions. Then, when the discussions begin, they arrive with a good level of knowledge and confidence that they have contributed to the end result.

The process of running a board meeting starts with a welcome message from the officer to the attendees. After that, the chair addresses the old, new and other business in a chronological order. Old business is comprised of items that the board has previously considered and approved or voted against. New business is comprised of items that the board hasn’t previously considered and is presently weighing for approval. Other business involves unscheduled activities such as appointing committees, or announcing director appointments.

After the discussion, the chairman submits each motion on the table for a vote. This includes amending the articles of incorporation, authorizing certain transactions, and ratifying the decisions taken by directors. This includes deciding on strategies, and the approval of actions plans. To help your board of directors determine their strategy, it is essential to set KPI goals that are quantifiable and aligned with the company goal. These KPIs can later be used to measure the effectiveness of the strategies that your board is deliberating on.